Violation Notice (Generic)

Important: In Texas, a property owners' association must give a certified-mail notice with specific content before levying a fine, suspending common-area use, charging for property damage, filing certain suits, or reporting to a credit bureau (Texas Property Code §209.006). This generic template is a starting point only. Have the association's attorney confirm the final language.

[Association Name] [Courtesy Notice / Notice of Violation]

Date: [Date] Sent by: [First-class mail (courtesy notice) / certified or verified mail as required by §209.006, tracking no. ______]

To: [Owner name(s)] Property: [Address]

Violation

Our records show the following condition at your property, which appears to violate [cite section of declaration/rules]:

[Describe the condition specifically, with date observed. Attach photo if available.]

What we're asking

Please [describe cure] by [cure date]. [If the violation is curable and the notice is a §209.006 notice: state that the owner is entitled to a reasonable period to cure the violation and avoid a fine or suspension.]

Amount due

[None at this time / State any amount due the association.]

Your rights

[For a §209.006 notice, include the statutorily required statements, including the owner's right to request a hearing under §209.007 on or before the 30th day after the date of the notice, and the statement regarding active-duty military servicemembers. Confirm wording with counsel.]

If you've already corrected the issue, or believe this notice is in error, please contact us at [contact info]. We're glad to talk it through.

Sincerely, Board of Directors, [Association Name]

Template from Texas HOA Board Resources. Educational only; not legal advice. Adapt to your governing documents and review with your association's attorney.