Board Meeting Agenda

[Association Name] Regular / Special Meeting of the Board of Directors

Open session

1. Call to order and confirmation of quorum
2. Owner comment period (if adopted by board policy) — [time limit per speaker]
3. Approval of agenda
4. Consent agenda (approved in one motion unless a director asks to pull an item)
   • Minutes of the [date] meeting
   • [Routine item]
5. Financial report
   • Operating and reserve balances as of [date]
   • Budget vs. actual
   • Delinquency summary (no owner names in open session)
6. Committee reports
   • Architectural review
   • [Other committee]
7. Unfinished business
   • [Item] — discussion / possible action
8. New business
   • [Item] — discussion / possible action
9. Executive session (closed) — only for topics permitted by statute and governing documents, such as personnel, pending or threatened litigation, contract negotiations, enforcement actions, confidential attorney communications, or owner privacy matters
10. Reconvene in open session — announce general nature of executive session; take any final action in open session
11. Next meeting date: [date]
12. Adjourn

Notice posted / sent on [date] by [method] in accordance with the association's governing documents and applicable law.

Template from Texas HOA Board Resources. Educational only; not legal advice. Adapt to your governing documents and review with your association's attorney.